Anyone may access our website in any of its sections, and there is no restriction by any criterion for using the resources of the website and benefitting from the services we offer.
The only purpose in collecting personal data through our website or e-mail is to provide the specific services we offer and those requested by our visitors, and to communicate with our contributors, customers, and members on matters related directly to the current collaboration and changes that might occur with that collaboration.
The collected personal data are stored securely exclusively in our database for the purpose expressed above; marketing communications regarding our products or services are possible only upon the consent of the recipient, expressed in the forms completed by the recipient.
We will not for any reason send our correspondents’ personal data to third parties.
As a scientific organization, our activity is limited to what is expressed through our websites, and collected personal data are minimized to what is necessary for our collaborations to run properly.
GDPR Compliance Statement
The EU General Data Protection Regulation (“GDPR”) aims to standardize data protection laws and processing across the EU, affording individuals stronger, more consistent rights to access and control their personal information.
Infarom and its organizations are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. Our preparation and objectives for GDPR compliance have been summarized in this statement and include the development and implementation of new data protection roles, policies, procedures, controls, and measures to ensure maximum and ongoing compliance.
Our preparation includes:
- Policies & Procedures – revising data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:
- Data Protection – our main policy and procedure document for data protection has been overhauled to meet the standards and requirements of the GDPR. Accountability and governance measures are in place to ensure that we understand and adequately disseminate and evidence our obligations and responsibilities with a dedicated focus on privacy by design and the rights of individuals.
- Data Retention & Erasure – we have updated our retention policy and schedule to ensure that we meet the ‘data minimization’ and ‘storage limitation’ principles and that personal information is stored, archived, and destroyed compliantly and ethically.
- Legal Basis for Processing – we are reviewing all processing activities to identify the legal basis for processing and ensuring that each basis is appropriate for the activity it relates to. Where applicable, we also maintain records of our processing activities, ensuring that our obligations under Article 30 of the GDPR and Schedule 1 of the Data Protection Bill are met.
- Privacy Notice/Policy – we have revised our Privacy Notice(s) to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to, and what safeguarding measures are in place to protect their information.
- Obtaining Consent – we have revised our consent mechanisms for obtaining personal data, ensuring that individuals understand what they are providing, why and how we use it, and giving clear, defined ways to consent to our processing their information. We have developed stringent processes for recording consent, making sure that we can evidence an affirmative opt-in along with time and date records and an easy-to-see-and-access way to withdraw consent at any time.
- Direct Marketing – we have revised the wording and processes for direct marketing, including clear opt-in mechanisms for marketing subscriptions, a clear notice and method for opting out, and unsubscribe features on all subsequent marketing materials.
Data Subject Rights
In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy-to-access information via our office of an individual’s right to access any personal information that Infarom processes about them and to request information about the following:
- What personal data we hold about them
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has been/will be disclosed
- How long we intend to store personal data
- If we did not collect the data directly from them, information about the source
- The right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this
- The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use
- The right to lodge a complaint or seek judicial remedy and whom to contact in such instances
Information Security & Technical and Organizational Measures
Infarom takes the privacy and security of individuals and their personal information very seriously, and we take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorized access, alteration, disclosure or destruction. We also have several layers of security measures, including SSL, access controls, password policy, encryptions, restriction, and authentication.